Helpful Grant Writing and Submission Tips
Click here to download a “Logic Model” to help you build your initiative’s feasibility and sustainability: Logic Model Explanation
Click here to download an overview of the Trinity grant process: Trinity Grant Process Overview
Click here to download outline information and tips: Outline Information and Tips
2019 Trinity Health Initiatives
Trinity will pursue six initiatives with its grants in 2019. These topics were determined from discussions with community health leaders, community roundtable discussions with area service providers, Trinity board deliberation and review of studies done on the health needs for our region. These initiatives may change or remain constant year to year, but these six (6) initiatives will guide our efforts for 2019. This year Trinity will seek proposals for the 2019 Health Initiatives in both a Small Grants Division (non-profit organizations with less than $1.5 million in annual revenue) and Large Grants Division. The Small Grants Division Phase I “Planning Grant” proposals will be for a maximum of $5,000 and will be eligible to compete for a Phase II “Implementation Grant” of up to $50,000. The Large Grants Division Phase I “Planning Grant” proposals will be for a maximum of $15,000 and will be eligible to compete for a Phase II “Implementation Grant” of up to $150,000.
To download Initiative and Phase I Proposal Details click here.
Two Phase Granting Approach
In 2019, Trinity will grant in two phases in both a Small and Large Grants Division. Phase I is an open solicitation on six initiatives with grants for three (3) months and up to $5,000 for the Small Grants Division and up to $15,000 for the Large Grants Division. We anticipate awarding up to 11 Phase I grants in the Small Grants Division and 11 Phase I grants in the Large Grants Division in June of 2019. Phase II proposals will be solicited from Phase I recipients. Phase II will be for one (1) year and up to $50,000 for the Small Grants Division and up to $150,000 for the Large Grants Division. We will award Phase II grants in October of 2019.
Qualifications & Eligibility
In a nutshell, to be eligible for a Trinity Health Foundation of East Tennessee grant, the lead proposing organization must have the following credentials:
- Non-profit status as an organized church, non-governmental 501(c)(3) or equivalent organization.
- Have a service area that touches Knox and/or surrounding contiguous counties (Anderson, Blount, Grainger, Jefferson, Loudon, Roane, Sevier and Union)
- Serves as the lead proposer on only one proposal each year. A single organization can be a collaborating partner on multiple proposals, but one organization can only be the budgetary lead on a single proposal annually.
- Small Grants Division Applicants must meet the criteria above and have annual revenues of no more than $1.5 million
- Organization is not currently receiving a prior year Phase II grant; i.e. Phase II winners from the previous year will not be eligible for consideration in the current year’s proposal cycle.
Trinity requires all lead proposing organizations to have a 501(c)(3) or equivalent status. While certain tasks within a project can be subcontracted to for-profit entities, their participation must be under the supervision of the 501(c)(3) bidder. Phase I grants are for planning and prototyping activities and can include funds for labor, consultants, travel, overhead and minimal materials if needed for initial demonstration (no funds for capital or equipment in Phase I).
Phase II grants are for implementation and can be used for a broad range of activities beyond the Phase I including, but not limited to equipment, training courses, capital facilities, etc. Trinity desires, but does not require, matching funds and/or in-kind support (volunteer labor, use of facilities, infrastructure development like software, databases, products and websites, promotion, etc.) for proposed efforts, particularly in Phase II. Only successful Phase I grantees will be able to propose for Phase II. Trinity is a faith-based organization, but will consider proposals from non-faith based entities as long as there is not a conflict with our mission.
Trinity serves the contiguous 9-county region that borders and includes Knox County. We serve a broad demographic (age & gender) population and seek to touch all residents in our region without giving economic, age, gender or racial preference in our consideration of the projects selected unless clearly stated in the specific initiative request for proposal.
Phase I Proposal Submission Process (Accepted Online Only)
Phase I grant proposals must be submitted online and are to be limited in length. See Required Proposal Sections tab for required outlines. We require organized brevity to minimize your proposal development efforts and to make the review process of our volunteer team reasonable. There are three information steps needed to complete the proposal submission. You will set up a passworded login that allows you to reenter the submission site and edit your information until you are ready to submit a finished proposal. Once you submit a certified proposal, it will be locked and your organization information/proposal will be transmitted to Trinity for grant consideration.
Three Information Steps to Proposal Submission:
Step 1: Organization Information (Name, Federal EIN, Contact Info, Proposal Initiative Selected, etc. – filled in online)
Step 2: Proposal Outline (Small Grants will complete in short answer format online; Large Grants will upload online a Word or PDF proposal -4 Page maximum, 5-megabyte maximum file size)
Step 3: Proposal Certification (Organizational Officer certifying status of organization and approval of proposal – online)
Click here to Submit a 2019 Phase I Grant or visit the click the “Submit a Grant” button in the Grant Seekers box on the right hand side of Trinity’s website. 2019 Phase I Grant Submissions are due by March 27, 2019 at NOON.
If you have any questions on the application process, please email Lynn Metler at email@example.com.
Purpose of the Phase I Proposal
The purpose of the Phase I proposal is to convince Trinity of the value of the effort proposed and your organization’s ability to perform the proposed project with excellence. Trinity will provide Phase I funds to collaborating non-profit organizations to allow them to thoroughly explore approaches to address initiatives identified by the topics presented in the request for proposal. The Phase I Planning/Pilot-Scale is an opportunity for your organization to pursue the following:
- discover best practices related to the opportunity
- perform small-scale tests before large implementation
- solicit implementation and support partners for Phase II
- develop a project plan for Phase II implementation and sustainability.
Activities might include, but not be limited to:
- surveys, acquisition of collaboration commitments
- research into successful programs in other locations
- development of data collection methods for measurement of success
- development of educational materials
- conferring with organizational and subject matter experts
- observing related projects elsewhere, etc.
Phase I Proposal Format and Length Limitations
The Small Grants Phase I proposal is limited to the Organization Information (completed online) and short answer proposal submission completed online. The Large Grants Phase I proposal is limited to the Organization Information (completed online) and an uploaded 4 page max document covering the Proposal Outline (font no smaller than 12 point). Proposal file should be in Word or PDF format and should not exceed 5 megabytes (this should not be a problem unless your proposal contains submit several large pictures.) Longer proposals will not be considered. Please use the appropriate proposal outline in the order provided as the proposals will be scored relative to these outline sections. Proposals that are missing sections or presented out of order will be disqualified.
Required Proposal Sections
Required Phase I Outline:
Small Grants Division
Click here to download outline (PDF): 2019 Phase I Outline_Small Grants
Large Grants Division
Click here to download outline (PDF): 2019 Phase I Outline_Large Grants
*Phase II Proposal outline will be provided to Phase I winners after June awards luncheon.
January 31, 2019 – Phase I Solicitation Opens
March 27, 2019 – Phase I Proposals due by NOON.
May 20, 2019 * – Phase I Winners notified (*Date subject to change as needed)
September 4, 2019 – Phase II Proposals due by NOON. Proposals are submitted by e-mail to Trinity staff.
October 3, 2019* – Phase II Winners notified (*Date subject to change as needed)
~ improving the physical, emotional and spiritual health of our community ~